Timesheet Tracker
Log clock-in/out per employee with weekly totals.
Overview
The Timesheet Tracker is a clock-in and clock-out log for employees with weekly totals rolled up automatically. Each entry records the employee, the date, the start time, the end time, an optional break duration, and an optional project or task tag. The weekly view sums the hours per person so payroll, project costing, and capacity planning all have the same source of truth.
For agencies, professional services firms, contractors, and any business that bills by the hour, accurate timesheets are revenue. For salaried teams, they are an honest measure of capacity and an early warning when someone is consistently working over their contracted hours. The tracker is built to be quick enough that employees actually use it rather than reconstructing the week from memory on Friday afternoon.
How it works
An employee clocks in at the start of a shift and clocks out at the end; the tool records the timestamp pair and any break taken. Entries can also be added retrospectively when someone forgets to clock in. The weekly view groups entries by employee and totals the hours, with overtime hours flagged when they exceed a configurable threshold.
Tags let you attribute hours to a project, client, or task, which is essential for billable-hour invoicing and internal project costing. Export the weekly totals at the end of the pay period for payroll, or filter by client to inform the next invoice run.
Examples
- Studio billing. Tag every hour to a client project and produce an end-of-month report of billable hours per client.
- Shift work. Log clock-in and clock-out for hourly staff and produce the gross hours for payroll.
- Project costing. Compare estimated hours against actual logged hours per project to refine future quotes.
- Capacity planning. Look at the past four weeks of hours by person to identify who is overloaded before assigning new work.
FAQ
Can employees clock themselves in?
Yes, each employee uses the tool to log their own time. Owners and managers can view rollups.
How are breaks handled?
Enter a break duration when you clock out; the tool subtracts it from the gross hours to produce net working hours.
What about timezone differences for distributed teams?
Timestamps are stored in the local timezone of the person entering them. Note the timezone in the project tag if it matters for billing.
Can I correct a missed clock-in?
Yes, add or edit an entry with the actual times. Most teams allow corrections up to a cut-off such as the end of the pay period.
Does the tool calculate pay?
No. It produces hour totals; pay calculation belongs in payroll software.